WORK FOR PHANZ - CORPORATE OPERATIONS ADMINISTRATOR

Te āheinga mahi | The opportunity

We’re looking for a self-motivated and skilled administrator who can work autonomously by anticipating the organisation’s needs and is focussed on solutions rather than problems. We need someone who is organised and has great time management skills and is able to prioritise their work using good judgement.

If you are someone that always impresses with your organisation skills and attention to detail, not to mention your ability to draw upon previous work experience to find the best solution for the situation, while remaining calm under pressure, then look no further. We’re looking for you!

A few things you will get involved in:

• Corporate administrative support to our Corporate Operations Manager, Chief Executive and National Council including organising meetings, meeting pack preparation and minute taking.

• ICT systems management including electronic filing, monitoring shared mailboxes and overseeing our IT platforms and digital registers.

• Management and monitoring of our member management system and responding to member enquiries.

• Supporting the development and implementation of the association’s marketing and communication plan, including administration of all internal and external communications such as subscriber and member pānui (newsletters), intranet, website and social media platforms.

• Event management support including our annual conference, forums, workshops and meetings.

• Contributing to the overall efficiency and advancement of the association.

He kōrero mōu ake | About you

You will have:

• at least 3 years’ experience in a senior administration role.

• cultural awareness, including knowledge of Te Tiriti o Waitangi, Māori data sovereignty, Mātauranga Māori and Te Reo Māori or a willingness to learn.

• a comprehensive understanding of all corporate administration functions.

• a strong IT acumen and experience using the full Microsoft Suite including Word, Excel, PowerPoint, SharePoint and MS Teams.

• experience with governance administration including organising meetings, meeting pack preparation and minute taking.

• proficiency with digital content editing including website maintenance.

• experience with social media content platforms, blog posts, and other content generation.

• experience in digital communications and marketing.

• ability to learn new programs with minimal training.
  

Technical experience in the following systems would be an advantage:

• Squarespace - website maintenance.

• LinkedIn, Facebook, X, Instagram, YouTube etc - social media content platforms and their best practices for business use.

• Canva or similar software - marketing content creation and graphic design.

• Mailchimp - electronic pānui / newsletters.

• Membership Works - membership management system.

• BoardPro - Board management software.

To download a copy of the full position description, please click here.

Rā Katinga | Applications close

Applications will run through to midnight Friday, 25 October. However, if an ideal candidate is found during this time, we will move forward with screening and interviewing sooner. 
 
Apply via SEEK by sending your CV and a cover letter telling us why you would be a great fit and what strengths you would bring to the role: Corporate Operations Administrator